Site Document Controller

Be Part of an Iconic Local Project

• Development opportunities to learn, grow and thrive
• Work on technically challenging projects
• Three-time certified Employer of Choice for Gender Equality

The Project – Perth Women and Babies Hospital

Webuild is delivering the design and construction of the Women and Babies Hospital in Perth, Western Australia.

This landmark project will replace the century-old King Edward Memorial Hospital, expanding services and choice for women, newborns and families while delivering long-lasting benefits and a positive legacy for the people of Western Australia.

About the Opportunity

We have exciting opportunities for experienced Site Document Controllers to join the Perth Women and Babies Hospital project team.

Supporting the delivery of one of Western Australia's most significant healthcare infrastructure projects, these site-based roles will be responsible for ensuring project documentation is managed, controlled and distributed in accordance with project and company requirements.

We currently have two opportunities available, with one role based at Osborne Park and one role based at Murdoch. Both positions will work closely with construction delivery teams, subcontractors and project stakeholders to support efficient project execution through effective document control practices.

Key Responsibilities

• Deliver high-quality document control services in accordance with project and company requirements.
• Manage the receipt, registration, distribution and filing of project documentation across internal and external stakeholders.
• Maintain document control systems and ensure compliance with project procedures and standards.
• Assist with training project personnel in relevant document control processes and systems.
• Support the team with package compilation activities, including tender, contract and work packages.
• Provide site document control reporting inputs and summaries for the Lead Document Controller.
• Expedite outstanding documentation and deliverables from subcontractors.
• Contribute to the development, implementation and continuous improvement of document control systems and processes.
• Oversee the management, tracking and control of key construction documentation, including RLMUs, Site Instructions and Master Copy Management.
• Register and process site subcontractor records.
• Set up and maintain controlled master drawing sets for site activities.
• Assist the Completion and Commissioning team with the compilation of Completion Dossiers.
• Ensure assigned document control activities are completed accurately and in a timely manner, maintaining high-quality data inputs.
• Build strong working relationships with construction delivery teams and site subcontractors.
• Liaise regularly with managers to report progress, issues, risks and potential changes.
• Provide ad-hoc training and support to construction delivery teams on document control systems and processes.

About You

Organised. Detail-oriented. Collaborative. Proactive.

You thrive in fast-paced project environments and understand the importance of accurate, timely and well-managed documentation. You enjoy working closely with stakeholders and take pride in supporting successful project delivery through strong document control practices.

What You Will Bring

• Relevant tertiary qualifications or significant practical experience in Document Control, Administration or a related discipline.
• Minimum 5 years' Document Control experience within major construction, infrastructure, engineering or similar project environments, including site-based roles supporting construction delivery teams.
• Strong Aconex experience is essential, including experience working across Aconex modules and Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office applications and document management platforms such as Aconex and TeamBinder.
• Proven ability to accurately manage, maintain and retrieve project documentation, with a strong understanding of document control processes, filing methodologies and best practice.
• Well-developed organisational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High attention to detail, sound judgement and the ability to handle confidential and sensitive information with professionalism and discretion.
• Strong interpersonal, communication and stakeholder engagement skills, with the ability to work effectively across project teams, subcontractors and external stakeholders.
• Self-motivated with the ability to work independently and as part of a team. Experience providing system support, training or guidance to project personnel will be highly regarded.

Who We Are

Webuild in Australia is comprised of Webuild, Clough and e2o. Together, we are a pioneering project delivery company. We harness innovative engineering and construction solutions to improve peoples’ lives today and tomorrow.

We deliver large, complex projects for the infrastructure, energy, and resources industries, underpinned by a dedication to innovation, sustainability and getting the job done safely and efficiently. 

Our business is built on a foundation of strong values, earning us a respected reputation as an employer of a diverse and talented workforce who share in our passion for projects.

We are committed to providing our people with opportunities to learn, grow and thrive. By investing in their careers, we are not only supporting the growth of the engineering and construction industries, but ensuing Australia is well-positioned to deliver the nation-building projects that will enable a more sustainable future.

Clough's People Enjoy

• A competitive remuneration package
• Industry-leading paid parental leave program from the day you join
• Flexible and remote work options to manage work and lifestyle commitments
• Ongoing learning and development opportunities (through Engineers Australia, AIM Training, LinkedIn Learning and more)
• Excellent end-of-trip facilities and free gym onsite
• Numerous mental health and wellbeing programs
• Special offers on private health insurance, salary packaging, banking, retail and more
• Exposure to a range of iconic projects and industries
• Salary continuance insurance (criteria applies)

We're Building a Diverse Workforce

We are committed to building a workforce that reflects the communities in which we work and live, fostering an inclusive environment that accepts every person, embraces their strengths and differences, and provides opportunities for all to achieve their full potential.

We are a certified Employer of Choice for Gender Equality by the Workplace Gender Equality Agency, a WORK180 Endorsed Employer for All Women, a signatory of the Veterans’ Employment Commitment, a partner of Pride in Diversity as LGBTQIA+ allies, and an active member of CEOs for Gender Equity. Guided by our Reconciliation Action Plan, we are committed to providing meaningful training and employment opportunities to deliver positive outcomes for Aboriginal and Torres Strait Islander Peoples. 

As an employer of choice, we strongly encourage applications from individuals of all backgrounds, including women, veterans, Aboriginal and Torres Strait Islander Peoples, and candidates with culturally diverse backgrounds.

Apply Now to Join Us

If you're an experienced Document Controller looking to contribute to the successful delivery of a landmark healthcare infrastructure project, we'd love to hear from you.

Once we receive your application, it will be reviewed for shortlisting. Should your application be shortlisted, we will contact you.

Please note: We reserve the right to commence the shortlisting process immediately and may remove the advertisement before the closing date. Agency submissions will not be considered for this position.