Plant & Equipment Management Coordinator

Purpose of the Role:

Responsible for the document control management for Plant & Equipment documents, and information governance between Plant & Equipment Manager & FGJV teams.

Qualifications:

• Recognised tertiary qualifications within a relevant field, preferred – not essential
• White Card

Experience:

• 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
• Experience working on large scale construction projects or other suitable projects works

Required Competencies:

• Process oriented, able to analyse complex issues
• Strong communication and stakeholder management skills across different levels
• Sound interpersonal skills
• Ability to work collaboratively
• Ability to work to deadlines and targets and prioritise tasks under pressure
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Competent and proficient in the Microsoft Office Suite including Excel, Word.
• Ability to learn and use different software systems such as E7Required Competencies:
• · Good organisational skills and able to pay attention to detail

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Core Accountabilities and Responsibilities:

• Provide advice and coaching to subcontractors and internal staff on project document control procedures.
• Advise and implement the flow of internal process documentation to/from the Plant & Equipment Manager (Site construction teams, Procurement, IT, HR, Recruitment, Construction, Technical, HSE, Environment).
• Provide input to FGJV - SHL Information Management monitoring and improvements ·
•  Coordinate interface between Cooma and Site Document Controllers
• Implement monthly reports to internal management,
• Working closely with the Document Controller Team to prepare department forecasts
• Handle daily schedule tasks and provide administrative support for entire department.
• Prepare and manage correspondences, memos, Request for Inspection, Request for Approval, Daily Reports and other documents for Consultant, Client and Subcontractors.
• Liaised between Consultant and Main Contractor to maintain effective lines of communication.
• The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.