Lead Document Controller

Purpose of the Role

The Lead Document Controller is responsible for leading the assigned section of the Project’s Document Control Team, providing mentorship and guidance to ensure high standard of performance and accuracy.

Qualifications

• Bachelor’s degree in a relevant field of study, such as engineering, architecture, communications, technical writing, or actively pursuing completion of the degree - preferred
• White Card

Experience

• 5 to 10 years’ experience in document control, procurement or administration
• Experience working on large scale construction and engineering projects or other suitable projects works – preferred

Required Competencies

• Process oriented with exceptional knowledge of Electronic Document Management Systems (EDMS)
• Strong communication and stakeholder management skills across different levels
• Sound interpersonal skills and the ability to work collaboratively
• Ability to work to deadlines and targets whilst also being able to prioritise tasks
• Exceptional attention to detail and the ability to keep clear and accurate records and reports
• Proficiency in the use of the Microsoft Office Suite, including Word, Excel and Outlook

Core Accountabilities and Responsibilities

• Assist the Information Handover Manager in the supervision of the FGJV Document Control Team.
• Take responsibility for the document control function for all in-bound and out-bound formal project-controlled documents.
• Prepare reports on Department activity according to customer requirements.
• Prepare monthly reports to internal management.
• Working closely with Department Head to prepare Department forecasts.
• Review and update relevant Procedures and Work Instructions.
• Distribute project-related copies to internal teams.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentations within the organisation.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
• Process, distribute and maintain controlled documentation using the owner’s document control system.
• Participate in meetings, redact and submit relevant meeting minutes.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.