HSSE Administrator

Purpose of the Role:

To ensure that FGJV maintains a healthy and safe working environment for all personnel, in accordance with FGJV Management system expectations, operating standards, and HSSE management manual, statutory requirements, and client specifications.

Qualifications:

• Cert IV Workplace Health & Safety (an advantage).
• Cert IV in Business Administration or similar.

Experience:

• Minimum 2 years OHS experience is preferred.
• Experience working in HSE
• Experience working in a similar role, preferably in the construction industry

Required Competencies:  

• Strong Initiative and proactive nature
• Key collaborative skills
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Genuine commitment and proactive approach to site safety processes and practices
• Confident decision-making ability
• Excellent report writing skills
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• Incident Event Database Management 
• KPI Reporting
• Assist the HSSE Team (Advisors / Coordinators / Managers) in day-to-day activities.
• Maintain the Project HSSE Event Database overseeing quality of data entry.
• Administer accounts and services for the HSE Department and procurement of equipment.
• Administer supply and issue of office-based equipment for the HSSE Team.
• Collate and develop periodic HSSE Performance Reports and presentations (FGJV, Board Meeting).
• Assist in the preparation of statistical and administrative information for pre-qualification and tender purposes
• Assist in the coordination of HSSE training courses / workshops / meetings for site.
• Assist in the coordination of HSSE & Wellbeing initiatives throughout the year.
• Provide administrative support to Emergency Response teams as required.
• Audit of and replenishment of Major Incident Rooms Tools and Equipment.
• Ensure completion of incident reports, updating of incident register and communication of investigation findings.
• Actively support in the delivery and promotion of a Target Zero culture across the workplace.
• Correlate incident event data.
• Maintain electronic & hard copy filing system.
• Collation of site weekly HSE reports into a master register and issuance of the weekly and monthly reports.
• Maintain document control requirements for HSSE documentation.
• Establish and maintain HSSE registers, data bases and statistical data entry.
• Ensure the efficient distribution of internal and external HSSE alerts, as directed by the HSSE Manager.
• Assist in the compilation of records and documents to support external reporting.
• Additional Administrative duties as required.

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.