Analyst - HR Reporting

Purpose of the Role

The HR Reporting Analyst is responsible for managing and coordinating the HR reporting function to support business needs. The role supports HR objectives by analysing workforce data, and developing reports to provide insights, inform decision-making, and improve organisational capability.

Qualifications

• Tertiary qualifications in business administration, human resources, finance, data analytics, or a related field, or equivalent relevant experience
• White Card

Experience

• Demonstrated experience in HR reporting, HR analytics and workforce analytics – preferred
• Experience working with HRIS and/or ERP systems and processes – preferred
• Proven experience interpreting, validating, and analysing workforce and financial data
• Experience producing management level reports, dashboards, graphs, and written insights for varied stakeholders
• Exposure to reporting and analytical tools such as Power BI, IBM TM1, SAP SuccessFactors - preferred
• Experience in a project-based – preferred

Required Competencies

• Strong analytical and problem-solving capabilities
• Advanced Microsoft Excel skills
• Ability to interpret data and identify trends
• Exceptional written and verbal communication skills, with the ability to tailor information to different audiences
• High level of skills in report writing and data visualisation
• Well-developed time management skills
• Strong initiative and a proactive nature
• Key collaborative skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Prepare the annual HR budget and periodical updates, by collecting the information from the different departments, defining the time and costs with reference to the specific positions
• Coordinate submission of HR budgets and revisions for approval to Project Management team in compliance with Project guidelines and governance requirements.
• Provide recruitment and HR teams with relevant budget plan and, if required, support them in accurate implementation of the approved annual HR budget.
• Monitor and analyse HR costs against approved budgets, identifying variances, risks and optimisation opportunities in compliance with Project guidelines and procedures.
• Develop, produce, and maintain accurate and timely HR reports utilising the departments reporting tools and systems.
• Conduct HR analysis and broader workforce and business analysis as required.
• Identify and implement continuous improvement initiatives across HR reporting processes, data quality, analytical capability, and broader business improvement opportunities.
• Prepare written reports and dashboards for Project Management, Corporate, Clients, other departments and other stakeholders.
• Maintain and update weekly, monthly, quarterly, and bi-annual reports to ensure consistency, accuracy, and relevance.
• Administer and support the HRIS system ensuring data integrity, appropriate system usage, and continuous improvement.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.