Administrator - Training & Competency

Purpose of the Role

The Administrator – Training & Competency provides comprehensive administrative, reporting and facilitation support to ensure the efficient and effective operation of Training Department activities across the Project.

The role coordinates and administers training and competency activities, maintains accurate training and competency information, monitors and reports against approved requirements, supports training logistics and systems, and provides administrative and systems support to participants, training personnel and project stakeholders.

The role is also expected to facilitate approved project learning activities, such as inductions, awareness sessions, briefings and other structured learning activities, as required.

Qualifications

• Construction White Card - mandatory
• Cert III in Business Administration or comparable
• Cert IV in Training – preferred

Experience

• Minimum of two years' experience in an administrative, training support or comparable role.
• Experience in training and competency administration, including maintaining training, competency or compliance-related records and reporting – highly advantageous.
• Experience using training management systems and Microsoft Office applications to administer training, maintain records and support reporting – highly advantageous.
• Experience facilitating inductions, presentations, briefings or other group learning activities – highly advantageous.
• Experience in the construction industry and/or a training environment – desirable.
• Experience working in an environment with camp accommodation – desirable.

Required Competencies

• Highly developed organisational and time management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Effective presentation and group facilitation skills, with confidence engaging and communicating with diverse workforce groups.
• Strong attention to detail and accuracy in maintaining training and competency records, data and reporting.
• Ability to review training and competency information, identify gaps or discrepancies, and escalate matters appropriately.
• Strong customer service and stakeholder engagement skills, with the ability to collaborate effectively across teams.
• Initiative, adaptability and a proactive approach to changing operational needs.
• Proficiency in training management systems and Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.

Core Accountabilities and Responsibilities

• Coordinate and administer training and competency activities, including scheduling and booking resources.
• Maintain accurate training and competency records, including attendance, completion information and supporting records.
• Communicate training schedules, updates and reminders to participants and training staff.
• Coordinate training logistics, including materials, equipment, facilities and other session requirements.
• Prepare timely training and competency reports, including status against approved requirements, attendance, completion and identified gaps requiring follow-up or escalation.
• Accurately enter, maintain and validate training and competency-related data in approved management systems.
• Provide administrative and systems support to training staff, participants and relevant project stakeholders.
• Facilitate approved project learning activities, including inductions, awareness sessions and briefings, in accordance with approved materials and delivery requirements, as required.
• Identify opportunities for improvement and recommend changes aligned with the role.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.