Administrator - P&E

Purpose of the Role

The Plant and Equipment (P&E) Administrator provides essential administrative support to ensure the effective operation of the P&E Department. This role is responsible for coordinating day‑to‑day administrative tasks, maintaining accurate records.

Qualifications

• Certificate III in Business Administration or equivalent – desirable
• White Card

• Relevant administrative training or industry experience – desirable

Experience

• Minimum 1–2 years’ administrative experience, preferably in a construction or technical environment
• Experience working with scheduling, coordination, or logistics – desirable
• Experience working in environments with camp accommodation – desirable
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Experience with SharePoint or similar systems – desirable

Required Competencies

• Strong organisation and time‑management skills
• High attention to detail and accuracy in data entry
• Professional written and verbal communication
• Ability to work collaboratively across multiple teams and sites
• Strong initiative and ability to manage competing priorities
• Customer‑focused approach, providing timely and effective support
• Ability to maintain confidentiality and handle sensitive information
• Adaptability in a dynamic project environment

Core Accountabilities and Responsibilities

• Provide day‑to‑day administrative support to the Plant & Equipment (P&E) Department.
• Assist with organising meetings, preparing agendas, and distributing minutes or action items
• Maintain and update internal databases, and tracking systems used by the P&E team.
• Process purchase orders and administrative paperwork related to plant and equipment.
• Monitor inboxes and respond to P&E administrative enquiries in a timely and professional manner.
• Coordinate travel arrangements for P&E personnel, including flights, accommodation, and required site logistics.
• Manage training scheduling for P&E team members, ensuring bookings, attendance, and training matrix updates are completed accurately.
• Coordinate the mobilisation of short‑term workers, including arranging travel, accommodation, onboarding documentation, and ensuring all compliance requirements are met.
• Maintain accurate data entry for timesheets, rosters, payroll submissions.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.