Lead Document Controller

Project Overview

This role supports one of New Zealand’s most significant and technically complex vertical infrastructure development currently underway. The project is a large-scale, secure operational facility being delivered through a Public Private Partnership (PPP) and joint venture model, bringing together some of the country’s most experienced construction, engineering and service delivery organisations.

Designed to operate around the clock once complete, the facility incorporates high-security environments, complex building systems, and long-term asset management requirements. The project environment is fast-paced, highly collaborative and governance-led, with strong interface management across public and private sector stakeholders.

About the Opportunity

Joining this project offers the rare chance to be part of a high-profile, nationally important build from within an established and well-resourced delivery team. You will work alongside industry specialists in a project setting that values professionalism, discretion and excellence, while offering exposure to sophisticated commercial, security and operational frameworks unique to PPP projects.

This is an opportunity for someone who thrives in structured, high-accountability environments and is motivated by contributing to infrastructure that delivers lasting public value.

About the Role

Based in Christchurch and reporting to the Design & Engineering Manager, the Lead Document Controller is responsible for leading the document control function across the project.

You will ensure all project documentation and data is accurate, integrated, accessible and compliant, while providing leadership and oversight of document control activities across design, construction and completions.

In this role, you will directly manage a Document Controller on the project, providing day-to-day guidance, support and performance oversight to ensure high-quality, consistent delivery of document control services.

Key Responsibilities

In this role, you will:

• Maintain and oversee the project EDMS, ensuring all controlled documentation is managed, stored and accessible in line with project and client requirements
• Manage document receipt, registration, distribution, tracking and filing
• Ensure strong data quality, compliance and audit readiness across all project information
• Establish and manage document review and approval workflows, including expediting frameworks across design, supplier and construction documentation
• Monitor document flows to ensure timely delivery and reporting of project information
• Support continuous improvement and standardisation of document control processes
• Provide guidance and day-to-day support to the Document Controller on the project, ensuring consistent and high-quality delivery of document control services
• Assist with workload coordination and prioritisation across document control activities
• Contribute to reporting, issue resolution and performance monitoring
• Provide training and system support for project team members, suppliers and new starters
• Act as a key point of contact for document control queries across the project
• Support effective communication and information flow between stakeholders

About You

To be successful in this role, you will bring:

• Extensive experience in document control on major infrastructure or construction projects (typically 10+ years)
• Proven experience leading document control teams in complex project environments
• Strong expertise in EDMS platforms and document management best practice
• A strategic mindset with the ability to improve processes and drive performance
• Excellent stakeholder engagement and communication skills
• Strong organisational skills with the ability to manage competing priorities

Qualifications, Skills and Experience

You will ideally have:

• Advanced Microsoft Office skills
• Strong understanding of data quality, reporting and compliance requirements
• Experience in process mapping and development of work instructions

What We Offer

This is a genuinely unique opportunity to contribute to a major public infrastructure project with lasting social value.

• You will be part of a collaborative and well-resourced project environment that combines strong local capability with international experience, systems and delivery expertise. In return, we offer:
• The opportunity to help shape a major project from early phases through delivery
• Exposure to sophisticated project systems, governance and delivery frameworks
• A collaborative team culture built on professionalism, partnership and shared success
• Competitive remuneration aligned with the experience and capability required for the role