Document Controller

Project Overview

This role supports one of New Zealand’s most significant and technically complex vertical infrastructure development currently underway. The project is a large-scale, secure operational facility being delivered through a Public Private Partnership (PPP) and joint venture model, bringing together some of the country’s most experienced construction, engineering and service delivery organisations.

Designed to operate around the clock once complete, the facility incorporates high-security environments, complex building systems, and long-term asset management requirements. The project environment is fast-paced, highly collaborative and governance-led, with strong interface management across public and private sector stakeholders.

About the Opportunity

Joining this project offers the rare chance to be part of a high-profile, nationally important build from within an established and well-resourced delivery team. You will work alongside industry specialists in a project setting that values professionalism, discretion and excellence, while offering exposure to sophisticated commercial, security and operational frameworks unique to PPP projects.

This is an opportunity for someone who thrives in structured, high-accountability environments and is motivated by contributing to infrastructure that delivers lasting public value.

About the Role

We are seeking an experienced Document Controller to support effective management of project documentation and data across this landmark project.

Based in Templeton, Christchurch, and reporting to the Engineering Manager, you will be responsible for ensuring project information is controlled, accurate, accessible and compliant with project, company and client requirements. You will play a key role in maintaining the Electronic Document Management System (EDMS), supporting project teams, subcontractors and suppliers, and enabling smooth information flow across the project lifecycle.

Key Responsibilities

In this role, you will:

• Maintain a centralised EDMS for all controlled project documentation and correspondence
• Manage document receipt, registration, distribution, tracking and filing in line with procedures
• Support document review, approval and expediting processes across design, construction and completions
• Provide system and process training for project team members, suppliers and new starters
• Monitor document workflows to ensure timely and accurate information delivery
• Support data quality, reporting and issue resolution
• Contribute to continuous improvement and standardisation of document control processes

About You

To be successful in this role, you will bring:

• Proven experience in document control on major construction or infrastructure projects
• Strong attention to detail with a focus on data quality and compliance
• Confidence working with multiple stakeholders in a fast-paced environment
• Well-developed organisational and time management skills
• Clear written and verbal communication skills

Qualifications, Skills and Experience

You will ideally have:

• Extensive experience working with EDMS platforms on large projects
•  Strong Microsoft Office skills
• Previous experience supporting or coordinating document control functions within complex project environments

What We Offer

This is a genuinely unique opportunity to contribute to a major public infrastructure project with lasting social value.

• You will be part of a collaborative and well-resourced project environment that combines strong local capability with international experience, systems and delivery expertise. In return, we offer:
• The opportunity to help shape a major project from early phases through delivery
• A senior leadership role with real influence across project outcomes
• Exposure to sophisticated project systems, governance and delivery frameworks
• A collaborative team culture built on professionalism, partnership and shared success
• Competitive remuneration aligned with the experience and capability required for the role