Facilities Coordinator

About Terra Verde:

Terra Verde is a joint venture between Webuild, GS Engineering & Construction (E&C) Australia, and Bouygues Construction Australia.

The joint venture combines experienced local personnel with global resources and expertise.

Terra Verde is delivering nearly 10 kilometres of parallel tunnels between Glen Waverley and Box Hill, including 39 cross passages and two station boxes at Glen Waverley and Burwood in Melbourne’s eastern suburbs, as part of the Suburban Rail Loop Project.

This is the largest infrastructure project in Victoria’s history, shaping Melbourne and Victoria for future generations.

About the opportunity:

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to join our team and support the day-to-day operations of our project office.

This role is based onsite three days per week, with Thursday and Friday required, and flexibility on the third working day.

Working three days per week and reporting to the Facilities Manager, this role is ideal for an experienced administrator who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional service. As the first point of contact for visitors, contractors and stakeholders, you will play a key role in creating a professional and welcoming workplace while providing administrative and operational support across the project.

This is a hands-on role where no two days are the same, offering exposure to a major infrastructure project and the opportunity to work closely with a diverse range of project teams.

Key Responsibilities:

• Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment.
• Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities.
• Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications.
• Maintain office supplies, stationery, kitchen stock and workplace amenities.
• Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems.
• Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation.
• Maintain filing systems, records and electronic directories to ensure accurate document management.
• Support procurement, collection and distribution of office and project supplies.
• Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required.
• Attend external suppliers and stores to collect office, site or event-related items where required.
• Assist with setting up and packing down meeting rooms, events and workplace facilities.
• Undertake light manual handling tasks, including moving boxes, setting up furniture or equipment, and assisting with general office and site setup activities.
• Build positive working relationships with internal and external stakeholders through responsive and professional service.
• Provide backup support to the broader office and facilities team during periods of leave, absence or peak workload.

Key Requirements:

• Previous experience in an office administration, office coordination, reception or similar support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Professional presentation and excellent customer service skills.
• Strong written and verbal communication skills.
• High attention to detail and strong problem-solving abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• Ability to work independently while contributing positively to a team environment.
• Experience maintaining records, filing systems and administrative processes.
• A flexible, proactive and hands-on approach to work.
• Current driver's licence essential.

Why Join Us?

• Flexible part-time arrangement (3 days per week).
• Opportunity to work on Victoria's largest infrastructure project.
• A collaborative and supportive team culture.
• Exposure to a diverse range of project functions and stakeholders.
• Career development opportunities within a major international joint venture.

At Terra Verde, we are committed to fostering innovation, collaboration, and professional growth. By joining our team as a Facilities Coordinator, you will contribute to one of Australia’s most transformative infrastructure projects and develop your expertise in a dynamic and supportive environment. 

Terra Verde is an equal opportunity employer, and we encourage applications from diverse backgrounds. Women, Aboriginal and Torres Strait Islander peoples, Priority Jobseekers and people with a multicultural background are strongly encouraged to apply.

Join the project that is creating a lasting legacy on Victoria’s infrastructure!