Administrator - P&E

Purpose of the Role:

The Role of Administration is to provide office support assist in the day-to-day administration of the project to ensure efficiency and compliance with company policies, accounts processing and coding for P&E, RDA & PO facilitation

Qualifications:

• White Card
• C Class Driver’s License

Experience:

• Minimum 3 years working in a similar role, preferably in the construction industry
• Demonstrated computer proficiency – particularly in the Microsoft Office Suite
• Demonstrated experience in following written communication including job orders and directions
• Experience in accounts payable processing

Required Competencies:  

• Sound knowledge of local WHS standards and regulations
• Demonstrates a positive “can-do” attitude.
• Demonstrate initiative and creative problem-solving skills
• Practical knowledge and understanding of computers and Microsoft software packages.
• Excellent written and verbal communication skills
• Ability to implement and follow through on multiple issues and to achieve productive results
• Sound interpersonal skills
• Ability to work to deadlines and targets and can prioritise tasks under pressure
• Good organisational skills with exceptional attention to detail
• The ability to work quickly, effectively, and positively in a demanding environment            
• Exceptional Customer Service

Core Accountabilities and Responsibilities:

• Ensuring all General Services rosters are current and up to date in INX
• End of month reporting – coordinating end of month requirements and compiling end of month reports
• Assist in the coordination of onsite events, functions and VIP visits
• Assisting in the ordering and stock taking including but not limited to office supplies, food, maintenance spares and other stock on hand within the facility
• Finding ways to improve administrative processes
• Entering weekly timesheets for General Services personnel (Pinnacle, NX Blue etc) as per the procedure
• E7 time sheet data entry – daily/weekly
• Assisting department supervisors with administrative tasks including but not limited to transport and maintenance

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.