International HR Officer

Purpose of the Role:

The International HR Officer is responsible to provide accurate and timely administration support to the Human Resources team, in all activities across the department, including (but not limited to) mobilization, recruitment, visa processing, travel management and ensure the efficient, effective and compliant execution of tasks.

Qualifications:

• Tertiary Qualifications in Human Resource Management, Employment Relations, Organisational Psychology, or working towards – preferred, not essential

Experience:

• Minimum 5 years’ experience in a similar role – preferably in the construction industry

Required Competencies:  

• Effective organizational, communication and interpersonal skills including the ability to manage conflicting priorities.
• Strong Initiative and proactive nature
• Ability to foster and maintain trusted relationships with colleagues and key stakeholders
• Key collaborative skills
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Highly effective time management skills.
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• Assist the team with implementing the project culture framework
• Generating employment contracts and internal employee correspondence as required.
• Under guidance, provide generalist HR and administrative support across the organization
• Provide general administrative support to the HR department including the processing of mail, filing, photocopying, faxing, data entry, scheduling of meetings, booking of international flight ecc.
• Maintaining personnel records while ensuring information contained is current and comprehensive
• Collate data for, and generate reports as requested
• Answer general queries from personnel and escalate any issues to the HR Manager
• Manage multiple inboxes – ensuring a timely response to queries.
• Administration for the international personnel onboarding and recruitment, by verifying the correct deployment of local benefits in line with the terms and conditions of their assignment
• Provided support for employee onboarding tasks, including scheduling medical checks, project inductions, and white card certifications, etc.
• Provide support on visa process and international flight booking
• Develop relationships with Project leaders and relevant external stakeholders.
• Maintaining employees personal files and records, communicating HR policies & across the organization at all levels.
• Develop and generate accurate HR reports utilizing the departments reporting tool(s) and provides analysis based on requirements.

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.